OCR Services

Simplify Your Business by Digitizing your Data with Optical Character Recognition Service

Let’s move towards a better business future with OODE’s OCR service. Touch base with us.

Are you looking for ways to mitigate operational costs? Are recurring errors in your business causing hurdles in your operations? Then, you are on the right path. Offshore Online Data Entry (OODE) is an expert business process outsourcing service provider with more than a decade of experience and expertise in providing exceptional Optical Character Recognition (OCR) services. OCR is an innovative technology that contributes to effortless digital transformation. OODE leverages cutting-edge technologies to convert paper-based data or images into digital documents or Word files. Our service has helped numerous businesses streamline their operations and save time and money for their business growth.

The Array of OCR Services OODE Offer

OCR Clean-up Services

Optical Character Recognition (OCR) Clean-up services are involved in filtering the outcome of OCR processes. Using OCR technology, the text is retrieved from images or scanned documents. After this, the service focuses on rectifying errors and resolving issues or inaccuracies to ensure the highest accuracy in the recognized text.

Document Digitizing Services

Document Digitizing Services engage in transforming physical documents into digital formats. This process generally involves scanning paper documents, capturing images, and digitizing them into electronic files, including PDFs or other digital formats. Document digitizing services mainly focus on creating a highly accessible and effortlessly manageable digital storehouse of information.

Microfiche Scanning and Conversion

Microfiche Scanning and Conversion services focus on digitizing microfiche, a format typically employed for keeping different pages of information on a single sheet. This service includes scanning microfiche images and transforming them into digital formats, making it effortless to archive, retrieve, and handle information.

Document Scanning Services

Regardless of size or format, Document Scanning services involve the process of transforming physical documents into digital images. The process is done using scanners to take images of documents, which are then stored electronically. This contributes to the most effective space-saving technique of document management.

OCR Conversion Services

The OCR Conversion services employ OCR technology to transform scanned images or PDFs into editable and searchable text. The OCR software can identify characters in an image and convert them into machine-readable text. This service is especially helpful in making scanned documents or images searchable and editable.

Key Gains of Outsourcing OCR Services to OODE

Cost and Time Savings

Outsourcing OCR services to OODE benefits with considerable cost savings. OODE houses the latest technologies, software, and experienced personnel, enabling efficient and cost-effective OCR processes. This contributes to significant time savings. By using these technologies, OCR tasks can be processed more rapidly than those of an internal team that may not have the required tools and experience.

Security

OODE, being a professional OCR service provider, leverages robust security measures to safeguard sensitive data. This includes compliance with the standards of ISO, HIPAA, Soc Type II, encryption, and access controls. Outsourcing OCR to a reputable provider like OODE contributes to improved data security compared to handling it in-house, mainly if the outsourcing partner specializes in data security.

Ease of Scalability

On the basis of your business requirements, OODE has the potential to scale its OCR services. OODE can habituate its team accordingly to the sudden rise in your OCR requirements or have to scale down during slower periods. This is something that is not easily accomplished with an in-house team, as it needs hiring and training extra employees or dealing with eligible resources during slower periods.

Consistent Quality

OODE has the potential to deliver constant and high-quality results. The expertise and focus on OCR tasks facilitate OODE to maintain a high level of accuracy and precision in text extraction from images. In-house teams may confront challenges in maintaining consistent quality, especially if OCR is not their primary function or if they lack the necessary expertise.

Access to Skilled Resources

Outsourcing to OODE provides you access to a wide range of talented professionals with expertise in OCR technology. Their updated knowledge of the latest advancements in OCR ensures that your OCR processes benefit from the advanced technologies and methodologies. Developing and maintaining an internal team with such expertise can be expensive and time-consuming.

Improved Productivity

By outsourcing OCR service to OODE, your internal team can concentrate on key business projects rather than investing time and resources in OCR tasks. This contributes to accelerated productivity as employees can channel their efforts into fields where their skills are most required. OODE’s efficiency in OCR processes results in enhanced productivity, ensuring that OCR tasks are completed promptly and accurately.

Why OODE is The Top Pick in OCR Service Outsourcing

Risk Mitigation

OODE foresees and tackles risks inherent in OCR processes, enabling operational stability and liberating businesses from the burden of risk management, providing peace of mind.

Innovation

OODE leverages advanced technologies and methodologies, making businesses stay at the forefront of OCR developments, nurturing innovation and maintaining competitive edge in the market.

Strategic Resource Allocation

Outsourcing OCR services to OODE allow businesses to assign resources strategically, improving efficiency, and focusing on core areas, accelerating growth and profitability.

Strategic Partnerships

Partnering with OODE fosters long term partnerships, enabling businesses to tap into OODE’s expertise for sustained development and success, nurturing mutual benefit and competitive edge.

Increased Customer Satisfaction

OODE provides precise and structured OCR outcomes, accelerating customer satisfaction by enabling reliability and consistency, strengthening brand loyalty and positive perception.

Reduced Error Rates

OODE’s strict quality control measures reduce errors in OCR outputs, guaranteeing data accuracy and integrity, mitigating the requirement for rework, and improving overall efficiency and effectiveness.

How India Improves the Efficiency of Outsourced OCR Services

Low Cost and High Value

India is famous for delivering affordable outsourcing solutions. Compared to most Western companies, the labor costs in India are mainly lower. This enables businesses to attain considerable cost savings without compromising on quality. Apart from lower costs, the OCR services delivered by Indian outsourcing firms like OODE are of high quality. The consolidated intervention of skilled professionals and advanced technologies results in the high value offered.

Large Pool of Skilled Professionals

India has a wide array of highly educated and skilled professionals, including those specialized in data entry, image processing, and OCR technology. This abundance of talent allows outsourcing firms like OODE to assemble teams with diverse expertise. OCR services require expertise in image processing, machine learning, and linguistics. Indian professionals often possess the necessary skills and knowledge to handle complex OCR tasks.

English-speaking Trained Professionals

India possesses a major benefit in terms of English proficiency. Most of the professionals in the country are fluent in English, making communication between clients and outsourcing teams easier. This is especially significant for OCR services, where learning textual content accurately is essential.

Time Zone Difference

The Time zone differences between India and many Western countries can be utilized to attain round-the-clock operations. When your working hours end and you wrap up your work, we can take over, resulting in enhanced productivity and quick turnaround times for OCR projects.

Excellent Telecom Infrastructure

India has made considerable investments in its telecom infrastructure, offering dependable and high-speed internet connectivity. This is crucial for OCR services, where large amounts of data need to be transferred securely and efficiently.

FAQs

What are the different kinds of documents OODE's OCR services manage?

OODE’s OCR services can handle various documents, like printed or handwritten text, receipts, legal documents, invoices, forms, and more.

How can you ensure the security of my data?

We never compromise on the security of your data. At OODE, we follow industry-best practices for data protection, and our systems are designed to ensure the confidentiality and integrity of your data.

Can OODE manage OCR projects of different sizes?

Yes. OODE is well-equipped to manage OCR projects of varying sizes, from small-scale tasks to large-scale, enterprise-level projects.

How am I able to send documents to OODE for OCR processing?

You can safely upload your documents to our allocated platform, or we can consolidate them with your prevailing systems for flawless data transfer.

What is the turnaround time for OCR projects with OODE?

Turnaround times vary based on the project size and complexity. We work closely with clients to establish mutually agreed-upon timelines and strive to deliver results promptly.

Can OODE's OCR technology manage low-quality scans or images?

Absolutely. Our OCR technology is developed in a way that can manage a variety of document qualities. However, the accuracy is based on the quality of the input, and we recommend providing the best-quality documents whenever possible.

How does OODE manage sensitive or confidential information during OCR processing?

OODE sticks to strict security protocols to manage sensitive information securely, and we can sign non-disclosure agreements to provide an additional layer of confidentiality.

How does OODE handle updates and upgrades to its OCR technology?

OODE regularly updates and upgrades its OCR technology to include the latest advancements. Updates are seamlessly implemented to ensure optimal performance.

What formats can the OCR output be delivered in?

The OCR output can be delivered in various formats, including text files, searchable PDFs, Excel spreadsheets, and more, based on your specific requirements.

Is training required for using OODE's OCR services?

Our OCR services are designed to be user-friendly, and minimal training is usually required. However, we offer training and support as needed to ensure a smooth onboarding process.

Case Studies

Case Study 1

Requirement

A leading multinational manufacturing company based in the United States confronted specific difficulties with the manual processing of a high volume of invoices. This cumbersome process resulted in delays, errors, and increased operational costs. Therefore, the manufacturing company approached OODE for an effective solution.

OODE’s Solution

The experts at OODE implemented OCR services to simplify the invoice processing workflow for the manufacturing company. We extracted significant data, including invoice numbers, amounts, and vendor details from scanned invoices with our latest OCR technology.

Results

The OCR solution mitigated the time needed for manual data entry, boosting the whole invoice processing cycle.

Automation contributed to a substantial decrease in data entry errors, enhancing accuracy and reducing discrepancies.

The client enjoyed a significant minimization in operational expenses related to invoice processing.

Case study 2

Requirement

A leading law firm grappled with the manual organization and retrieval of legal documents, hindering the efficiency of case management and research activities. Seeking an effective solution for this issue, they reached OODE.

Solution

In order to solve the issue, OODE provided OCR services to digitize and organize their extensive collection of legal documents. Our solution focused on converting printed and handwritten legal texts into searchable and editable digital formats, enabling fast and efficient retrieval.

Results

The OCR solution facilitated legal professionals to easily access significant information, improving productivity and responsiveness.

Digitized documents enabled easier collaboration among legal teams, promoting efficient sharing and review of case-related information.

OODE ensured that the OCR process adhered to legal standards, maintaining the confidentiality and integrity of sensitive legal documents.

Explore the Latest Trends in OCR Services

Deep Learning and Neural Networks

The integration of deep learning techniques, particularly convolutional neural networks (CNNs), has significantly improved OCR accuracy. Deep learning models can learn complex features and patterns from large datasets, making them highly effective in text recognition tasks.

Cloud-based OCR Services

There has been a shift towards cloud-based OCR services, enabling users to access OCR capabilities remotely. Cloud-based solutions offer scalability, cost-effectiveness, and the ability to handle large volumes of data without the need for extensive local infrastructure.

Multilingual OCR

With globalization, there’s an increasing demand for OCR solutions that can accurately recognize text in multiple languages. Advanced OCR systems are designed to support various languages and scripts, catering to diverse user needs.

Edge Computing for OCR

Some OCR applications are moving towards edge computing, where the processing is done locally on devices rather than relying solely on cloud services. This can be particularly beneficial for real-time and privacy-sensitive applications.

Document Layout Analysis

OCR systems are incorporating more advanced document layout analysis capabilities. This allows them to understand the structure of documents, identify different sections, and improve the accuracy of text extraction, especially in complex documents with varied formats.

Improved Accuracy and Preprocessing Techniques

OCR algorithms have become more robust and accurate thanks to advancements in preprocessing techniques. These techniques involve enhancing image quality, noise reduction, and improving the overall clarity of the input data before OCR processing.

OODE – Nex-Gen Technology for a Connected World

OODE’s OCR service pioneers in technological innovation, delivering a stringent and effective solution for text recognition requirements. Employing the latest deep learning algorithms, OODE ensures high accuracy in refining text from different documents and images. The flawless consolidation of cloud-based infrastructure encourages users with scalable and accessible OCR potentials, preventing the requirement for extensive local resources. OODE’s determination to multilingual support caters to global demands, making it an adaptable option for businesses functioning in diverse linguistic environments. The mobile OCR applications given by OODE further improve convenience, facilitating users to capture and extract text quickly on the move. Aiming for constant enhancement, OODE outperforms in accuracy but also integrates the latest preprocessing techniques and document layout analysis, guaranteeing an extensive and reliable OCR solution for a wide range of applications.

Maximize the potential of your data with OODE’s OCR service. We guarantee accuracy, quality, and security. Connect with us to seize the remarkable opportunity.